Best Apps for Small Business

November 22, 2021

Why wouldn't you want to make your life and job easier? As a small business, using all the resources and tools available to you is the best way to stay ahead. There are dozens of handy apps out there designed for various purposes, from taking payments and handling your accounts to keeping productivity high and communicating with your team.

Here are a few of our top picks for must-have apps that any small business should try:

Apps that up your productivity and organisation
Project management and organisation are key ways to boost your small business and get more done in the average day. Here are our top recommendations:

Trello
Trello may be a classic option for small businesses, but that doesn't mean it can't do good things. Utilising a card-based project management system, Trello allows multiple people to work together on a range of different tasks. Integration with Slack, Evernote and Xero projects makes this system even handier for day to day use.

Basecamp
If Trello is the streamlined way to work, Basecamp is the maximalist approach. Instead of one large workplace board, Basecamp features chatrooms, message boards, check-in systems and more to keep everyone on track. If you're spending half your time trying to keep everyone updated on projects, Basecamp may be a handy app to improve your productivity.

Apps to manage your inventory
If your business carries inventory, upping your organisation and digitising your processes is the ideal way to save time and costs. Here are our top picks:

Unleashed
Unleashed is the ideal solution for inventory management, whether you're a manufacturer, distributor, or wholesaler. With a focus on a unified inventory management system for all products, Unleashed allows you to see the state of your business at a glance, thanks to the innovative Business Intelligence Tool. It's also highly rated by some of the world's biggest names in business, from QuickBooks to Xero.

DEAR
If you like the idea of a smooth, user-friendly, slick interface for your inventory management, DEAR delivers on that promise. As a one-stop-shop with plenty of functionality built-in, DEAR puts everything in one place so you can focus on growth. Anything you need from real-time inventory management is covered in one easy-to-read dashboard, cutting down the time spent wrangling with data or deciphering spreadsheets in an instant.

One honourable mention worth noting is Xero's recent acquisition of Locate, a unique inventory management tool that's well worth investigating for future business needs.

Apps that make payment easier
Taking and making payments doesn't have to be a chore with the right app. Here are a few that you might want to check out:

Square
Square is the standard for many small businesses all over the world – and for a good reason. This POS provider is a giant in the payment world, providing a fast and easy way for businesses to allow debit and credit transactions at a low price point. If you're looking for flexibility and convenience, then Square is worth a second look.

Tyro
Tyro is an increasingly popular competitor to the big names in POS, providing quick and easy in-store and online payments in one handy location. More than 36,000 Australian businesses already utilise Tyro, with a wide range of payment types included to suit the varied needs of the average customer base. If you like the idea of putting ecommerce and in-store purchasing in one basket, Tyro might be what you need.

Apps for finance and accountancy
Money management is a key priority for small business owners. Here are some of the apps that can make your finances a bit easier:

QuickBooks
QuickBooks is the standard, whether you do finances yourself or work with an accountant. QuickBooks Online is specifically designed with small businesses in mind, allowing you to enter receipts quickly, create invoices and have all the information you need when tax season rolls around.

FreshBooks
If your business focus is invoice-heavy, then you might get along well with FreshBooks. With easy, quick invoicing built into the service and an overall practical interface, FreshBooks is a low-cost alternative to other options on the market. If you don't like the look of QuickBooks (or the price point), FreshBooks may be worth a look.

Apps for customer relationships
Creating great customer relationships is a crucial ingredient for long-term success. These tools might be just what you need:

Belly
If you want to give back to your customers, this app is an excellent place to start. You don't necessarily need a custom app and costly development process to create your own customer loyalty scheme. Belly makes the process easy, allowing you to quickly create and manage a points-based rewards system on your own terms.

Salesforce
If you're serious about investing in a better customer journey and improved sales and marketing, industry giant Salesforce isn't a bad place to start. This CRM can do whatever you need it to, whether it's tracking customer profiles, personalising marketing plans, or creating automated customer journeys.

Apps that keep you in touch with your team
Communication in small businesses is a must. Keep everything transparent and open with the help of these apps and services:

Slack
Slack is the cornerstone of communication in many small businesses worldwide. With workplace-friendly messaging and quick and easy methods of speaking to just about anyone you need to, Slack is a valuable productivity tool. Anything that reduces the volume of unnecessary meetings in the workplace is always a good thing.

GoToMeeting
Going remote? For small businesses that frequently use video conferencing, GoToMeeting may be the ideal addition to your app investment budget. Unlimited HD meetings, screen sharing, and a dial-in line are all included. You can even integrate Google Calendar of Office 365 to add even more functionality on top.

Apps that keep you on track
Where does the time go? If your small business services require accurate time tracking and scheduling, you might want to try these apps out:

TSheets
Created by the experts at QuickBooks, TSheets offers a way to track your time simply and effectively. Even better, you can integrate this app directly into the rest of your QuickBooks services as well as with Sage, Xero and more, making it effortless to invoice correctly every time.

Deputy
If you need a mobile-friendly solution for remote team management, Deputy provides an excellent solution. This streamlined scheduling app allows you to handle rotas easily and fill shifts with a single tap while also providing instant notification of upcoming shifts for your employees. If shift swapping is the standard in your business, Deputy can handle that too – preventing confusion and ensuring everyone is where they need to be.

Every business is different. While not every app on our list will work for you, it's worth exploring the different options available to your business. As a digital-first company, 360 Accounting Services is all about embracing technology in the small business accounting services we offer. Why not chat to us about it today?

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Bookkeeping Tips for Professional Services

By 360Accounting Services • December 9, 2025

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Bookkeeping Tips for Digital Technology

By 360Accounting Services • December 2, 2025

In today's fast-paced digital world, managing your finances effectively is more crucial than ever. For businesses leveraging digital technology, streamlined bookkeeping is not just a good practice—it's essential for sustained growth and success. Here are some top bookkeeping tips tailored for the digital age. Embrace Cloud-Based Accounting Software One of the most significant advancements in bookkeeping is the rise of cloud-based accounting software. Platforms like Xero, QuickBooks Online, and MYOB offer numerous benefits: ● Accessibility: Access your financial data anytime, anywhere, from any device with an internet connection. This is perfect for remote teams or business owners on the go. ● Real-time Updates: Get a live view of your financial health, allowing for quick and informed decision-making. ● Automation: Automate routine tasks such as invoicing, expense tracking, and bank reconciliations, saving you time and reducing errors. ● Integration: Seamlessly integrate with other digital tools you use, such as CRM systems, e-commerce platforms, and payment gateways. Digitise and Automate Expense Tracking Say goodbye to shoeboxes full of receipts. Digital tools make expense tracking effortless: ● Receipt Scanning Apps: Use apps like Receipt Bank or Expensify to capture receipt images on the go. These apps can extract key information and categorise expenses automatically. ● Direct Bank Feeds: Link your business bank accounts and credit cards to your accounting software to automatically import transactions. This reduces manual data entry and ensures accuracy. ● Categorise Consistently: Establish clear expense categories and apply them consistently to gain accurate insights into your spending patterns. Regular Bank Reconciliations Even with automation, regular bank reconciliations are vital. This process involves comparing your accounting records with your bank statements to ensure everything matches up. ● Catch Errors Early: Identify discrepancies or errors promptly, preventing them from escalating into larger issues. ● Prevent Fraud: Regular checks can help detect unauthorised transactions. ● Maintain Accuracy: Ensure your financial statements are accurate and reliable for tax purposes and financial reporting. Utilise Digital Invoicing and Payment Systems Streamline your accounts receivable with digital solutions: ● Electronic Invoicing: Send professional invoices directly from your accounting software via email. This is faster and more eco-friendly than traditional paper invoices. ● Online Payment Gateways: Offer clients various online payment options (e.g., credit card, PayPal, Stripe) to facilitate quicker payments and improve cash flow. ● Automated Reminders: Set up automated reminders for overdue invoices to reduce the time spent chasing payments. Implement Strong Cybersecurity Measures With all your financial data stored digitally, cybersecurity is paramount: ● Strong Passwords and Two-Factor Authentication (2FA): Protect your accounting software and other financial platforms with robust security measures. ● Regular Backups: Ensure your data is regularly backed up to prevent loss in case of a system failure or cyberattack. ● Educate Your Team: Train your employees on best practices for data security and how to recognise phishing attempts. Seek Professional Advice While digital tools empower you to handle much of your bookkeeping, there are times when professional guidance is invaluable. ● Tax Planning: A qualified accountant can help you navigate complex tax laws and optimise your tax strategy. ● Financial Analysis: Gain deeper insights into your financial performance and identify areas for improvement. ● Compliance: Ensure your business remains compliant with all relevant financial regulations. By integrating these bookkeeping tips into your digital technology framework, you'll not only save time and reduce stress but also gain a clearer, more accurate picture of your business's financial health, paving the way for sustained success. For more information or assistance, feel free to contact us at 360 Accountinsg Services via email at enquiries@360accountingservices.com.au

When to Seek Professional Financial Advice

By 360Accounting Services • November 26, 2025

As a small business owner, managing your finances can be a complex task. While effective bookkeeping is essential for day-to-day operations, there are specific situations where seeking professional financial advice can provide significant benefits and help ensure your long-term success. Key Indicators It's Time to Consult an Advisor It's important to recognise when your financial situation warrants more than just accurate record-keeping. Here are some common scenarios that suggest it's time to reach out to a professional financial advisor: ● Significant Business Growth: When your business experiences rapid growth, your financial structure often needs to evolve to keep up. An advisor can help you navigate increased revenue, new investments, and scaling operations. ● Complex Tax Situations: If your business has diversified income streams, international operations, or other complex tax implications, a financial advisor specializing in tax planning can help you optimize your tax strategy and ensure compliance. ● Major Business Decisions: Contemplating a significant investment, expansion, acquisition, or sale of your business? These decisions have profound financial implications, and professional advice can help you assess risks and opportunities. ● Cash Flow Challenges: While bookkeeping tracks cash flow, an advisor can help identify underlying issues causing consistent cash flow problems and develop strategies to improve liquidity. ● Personal and Business Financial Blending: Small business owners often find their personal and business finances intertwined. An advisor can help separate these and create clear strategies for both. ● Retirement or Succession Planning: Planning for your eventual exit from the business, whether through retirement or selling, requires strategic financial foresight. An advisor can help create a robust succession plan. ● Unexpected Financial Changes: Market downturns, sudden operational changes, or unforeseen expenses can create financial uncertainty. A professional can help you navigate these challenges and adapt your financial strategy. ● Lack of Financial Knowledge: If you find yourself consistently unsure about financial terminology, investment strategies, or long-term financial planning, it's a clear sign that professional guidance would be beneficial. What a Financial Advisor Can Offer A financial advisor offers a range of services that go beyond the scope of traditional bookkeeping: ● Strategic Planning: Developing long-term financial goals and creating a roadmap to achieve them. ● Investment Guidance: Advising on suitable investment opportunities for your business's growth and stability. ● Risk Management: Identifying and mitigating financial risks that could impact your business. ● Tax Optimisation: Crafting strategies to minimize tax liabilities legally and effectively. ● Succession Planning: Preparing for the smooth transition of business ownership. ● Budgeting and Forecasting: Assisting with more advanced financial projections and budget development. Next Steps If you identify with any of the scenarios above, don't hesitate to seek professional financial advice. A consultation with a qualified advisor can provide clarity, peace of mind, and a stronger financial foundation for your business. For a personalised consultation, contact us at enquiries@360accountingservices.com.au